Construction Project Coordinator

  • Location: Los Angeles , CA
  • Type: Direct Hire
  • Job #27427

A leading real estate firm is seeking a Construction Project Coordinator to join its team at the corporate headquarters in Los Angeles. The organization, known for its enduring staff relationships and commitment to inclusivity, offers a competitive total compensation package. The role requires a full-time in-office presence from Monday to Friday.

Responsibilities:

  • Manage contracts and records for construction projects, encompassing architectural, engineering, and professional consulting services, as well as specialty consultants and contractors.
  • Prepare contracts, including exhibits.
  • Provide administrative support to the supervisor and construction team including: preparing correspondence, e-filing, scanning, copying, and processing daily mail.
  • Serve as a point of contact for vendors upon request.
  • Process requests for information (RFIs) and change orders.
  • Monitor certificates of insurance (COI) coverage and contractors’ state licenses.
  • Process and submit billing schedules.
  • Track lien releases and lien waivers, ensuring understanding of contracts, lien rights, and subcontractor’s certificates of insurance.
  • Update reports, including those for construction contracts, changes, and insurance; create new Excel spreadsheets as required.
  • Additional duties such as collecting information and data entry as required.

Minimum Qualifications:

  • Bachelor’s degree
  • 3+ years of administrative or project coordinator experience within residential or commercial construction industry
  • Proficient in MS Suite (Word, Excel, Outlook)

Preferred Qualifications:

  • Prior document control experience within the construction industry 
  • Knowledgeable in AIA billings, lien releases, preliminary notices, insurance verifications
  • Yardi software usage is a plus
  • Experience working for a General Contractor preferred 
  • Must be extremely organized, accurate, possess high level of attention to detail and be able to perform successfully under pressure and in a timely manner.

Salary Range: $27/hr – $35/hr (non-exempt role)*

*The above represents the lowest to highest expected salary range for this job opening. Our client ultimately may pay more or less than the posted salary range, and the salary range may be modified in the future. Our client will consider job-related factors including, but not limited to, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs when determining pay.

It is the policy and practice of Broekema Group to consider all applicants for employment on the basis of their qualifications, and without regard to unlawful considerations of race, color, national origin, sex/gender, sexual orientation, gender identity or expression, age, religion, disability, protected medical condition, genetic information, pregnancy, marital or domestic partnership status, military or veteran status, or any other legally protected basis.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources, 858-752-6200, humanresources@oncallemployees.com.

Reasonable accommodations in all aspects of employment, including the application process, are available upon request of a qualified applicant or employee with a disability. Certain job assignment offers are contingent upon successfully passing a physical examination, which may include drug and alcohol testing, if required by the client company.

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