Location: Orange County, CA
Type: Direct Hire
Job #27512

Our client is seeking a detail-oriented and experienced Accounts Payable (AP) Specialist to join their team in the construction industry. The ideal candidate will have a strong background in AP processes, with the ability to manage multiple vendor relationships and ensure timely, accurate payments. Experience with Timberline/Sage software is a significant plus. This role is crucial for ensuring smooth financial operations within our client’s growing company.

Key Responsibilities:

Review vendor invoices for accuracy, proper documentation, and compliance with internal guidelines and project-specific requirements.
Prepare invoices for approval by coordinating with project managers and department heads to ensure timely processing.
Issue payments, including cutting checks and managing electronic payment methods, while maintaining positive relationships with vendors.
Monitor and reconcile job costs and expenses, ensuring alignment with project budgets and overall company financials.
Utilize Timberline/Sage software to input data, track invoices, and generate financial reports, ensuring seamless integration with project management systems.
Handle inquiries from vendors regarding payment status and resolve discrepancies quickly and efficiently.
Maintain accurate records of all payables, including scanned invoices, approval documents, and payment receipts, for audit and reference purposes.

Minimum Qualifications:

2+ years of Accounts Payable experience, within the construction industry.
High School Diploma
Proficiency in Microsoft Office (Excel, PowerPoint, Word)

Preferred Qualifications:

Experience with Sage/Timberline
High volume invoice management (100+/Week)
High volume of vendor communication and engagement (150+)

Salary Range: $50,000 – $80,000*

*The above represents the lowest to highest expected salary range for this job opening. Our client ultimately may pay more or less than the posted salary range, and the salary range may be modified in the future. Our client will consider job-related factors including, but not limited to, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs when determining pay.

It is the policy and practice of Broekema Group to consider all applicants for employment on the basis of their qualifications, and without regard to unlawful considerations of race, color, national origin, sex/gender, sexual orientation, gender identity or expression, age, religion, disability, protected medical condition, genetic information, pregnancy, marital or domestic partnership status, military or veteran status, or any other legally protected basis. Qualified applicants with arrest or conviction records will be considered for employment.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources, 858-752-6200, humanresources@oncallemployees.com.

Reasonable accommodations in all aspects of employment, including the application process, are available upon request of a qualified applicant or employee with a disability. Certain job assignment offers are contingent upon successfully passing a physical examination, which may include drug and alcohol testing, if required by the client company.

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Accounts Payable Specialist